Extraordinary Parish Council Meeting 22 May 2023
Agenda
BERKSWICH PARISH COUNCIL
Summons to a Meeting of the Council
Monday 22 May 2023 at 7.30 pm in the Bromage Room at
Walton (Berkswich) Village Hall, Green Gore Lane, Walton on the Hill
Contact: Sue Fullwood, Clerk at berkswichclerk@gmail.com
or on 07871 645232
1 Public Session
Residents are welcome to bring matters to the Parish Council’s attention within the meeting. If a detailed response is required it would be helpful for the Clerk to receive questions in writing, preferably 5 days before the meeting.
Agenda
23/58 To note apologies for absence
23/59 To record Declarations of Interest regarding items on the agenda
23/60 To decide on an Insurance Provider
23/61 To review Financial Risk Assessment
23/62 To review SLCC subscription
23/63 To review Delegation Arrangements
23/64 Financial Matters
i. To approve Bank Reconciliation and expenditure for April
ii. To approve budget report for April
iii. To agree signatories for current and short-term investment accounts
23/65 Items for the next meeting scheduled for Tuesday 6 June 2023 – to include: Walton Garage; Kitlings Lane; The Chicken Run Maintenance; Summer Barbecue; Dignity at Work policy.
Signed Date: 18 May 2023
Minutes
Minutes of an Extraordinary Meeting of Berkswich Parish Council held on
Monday 22 May 2023 at 7.30 pm at Walton (Berkswich) Village Hall
Present: Cllr Alan Taylor (Chair), Cllr Caroline Pearson (Vice Chair), Cllr Malcolm Millichap, Cllr Ann Millichap, Cllr Sue Francis, Cllr Tim Luker, Cllr Michael Norris, Cllr Beverley Hughes and Cllr Vicky Campbell.
In attendance: Mrs Sue Fullwood as Clerk.
Cllr Taylor welcomed everyone to the meeting.
1 Public session
No members of the public were in attendance.
23/58 Apologies for absence – apologies were noted from Cllr Bob Gilson as he was away.
23/59 Declarations of Interest regarding items on the agenda – none.
23/60 Insurance Provider – Discussions were held regarding the three quotations received. Resolved: Cllr M Millichap proposed and Cllr Hughes seconded that If BHIB can provide £1m max personal accident cover, to accept their quote; if not, to accept the quote from Zurich insurance. Cover should be agreed for three years. Unanimously Agreed. Action: Clerk
23/61 Financial Risk Assessment – Resolved: Cllr M Millichap proposed and Cllr Norris seconded that the Financial Risk Assessment should be accepted. Agreed unanimously.
23/62 Review SLCC Subscription – The Clerk had not used SLCC or attended meetings and felt that a subscription was unnecessary. Resolved: Cllr Luker proposed and Cllr M Millichap seconded that the subscription should not be renewed in 2023.
23/63 Review Delegation Arrangements – Cllr Taylor suggested various amendments to the document. Resolved: Delegation arrangements with suggested amendments were agreed unanimously. Action: Clerk
23/64 Financial Matters
i. Bank Reconciliation and expenditure for April 2023 – Resolved: Agreed unanimously.
ii. Budget reports for April 2023 – Resolved: unanimously approved.
iii. Signatories for current and short-term investment accounts – Resolved: All former councillors to be removed as signatories. Virgin Money current account – Cllr Hughes and Cllr Campbell to be added; Hampshire Trust – Cllr Norris to be added; Teachers Building Society – Cllr Pearson, Cllr Luker and Cllr Norris to be added; Stafford Railway Building Society – Cllr Hughes to be added. Action: Clerk
23/65 Agenda items for the next meeting
The next Berkswich Parish Council Meeting would take place on Tuesday 6 June 2023 at 7.30 pm at Walton (Berkswich) Village Hall. The following agenda items were agreed: Walton Garage; Kitlings Lane; The Chicken Run Maintenance; Summer Event; Dignity at Work Policy; Parish Fete; Annual Governance & Accountability Review.
Meeting closed at 7.45 pm.