Annual Parish Council Meeting 9 May 2023
Within 14 days of ordinary elections, where elected councillors take office.
Agenda
BERKSWICH PARISH COUNCIL
Summons to Annual Meeting of the Council
Tuesday 9 May 2023 at Walton (Berkswich) Village Hall,
Green Gore Lane, Walton on the Hill at 7.30 pm
Contact: Sue Fullwood, Clerk at berkswichclerk@gmail.com
or on 07871 645232
1. Public Questions
Residents are welcome to bring matters to the Parish Council’s attention within the meeting. If a detailed response is required it would be helpful for the Clerk to receive your questions in writing, preferably 5 days before the meeting.
Agenda
23/41 Election of the Chair of the Parish Council
23/42 Election of the Vice-Chair of the Parish Council
23/43 To note apologies for absence
23/44 To approve the minutes of the meeting held on 4 April 2023
23/45 To record Declarations of Interest regarding items on the agenda
23/46 To receive Councillors’ Register of Interest forms
23/47 To co-opt to two vacant councillor posts
23/48 To review delegation arrangements
23/49 Appointing representatives for:
i. Finance Working Group
ii. Staffing Committee
iii. Environment Group
iv. Village Hall Council of Management
v. Trent Valley Collaboration Group (TVCG)
23/50 To agree reviewed policies:
i. Standing Orders
ii. Financial Regulations
23/51 To confirm eligibility for the General Power of Competence
23/52 To review
i. Insurance arrangements and agree provider
ii. Asset list
iii. Financial risk assessment
23/53 To review annual subscriptions to:
i. SPCA (inc. NALC)
ii. SLCC
23/54 To agree meeting schedule for 2023/24
23/55 Financial Matters
i. To approve Bank Reconciliation and expenditure for April
ii. To approve budget report for April
iii. To agree signatories for current and short-term investment accounts
23/56 Reports from other meetings
i. Environment Group
ii. Village Hall Council of Management
23/57 Items for the agenda for the next meeting scheduled for Tuesday 6 June 2023
Signed Date: 3 May 2023
Sue Fullwood
Minutes
BERKSWICH PARISH COUNCIL
Annual Parish Council Meeting 2023
Minutes of Berkswich Parish Meeting held on Tuesday 9th May 2023
at 7.30 pm at Walton Village Hall
Present: Cllr Malcolm Millichap (Acting Secretary), Cllr Ann Millichap, Cllr Alan Taylor, Cllr Tim Luker, Cllr Caroline Pearson, Cllr Beverley Hughes, Cllr Michael Norris, Cllr Sue Francis
In attendance: Three members of the public.
23/41 Election of Chair of the Parish Council – Cllr M Millichap, as acting secretary, welcomed all to the meeting, and called for nominations to the Chair. Resolved: Cllr Taylor was nominated and seconded. There being no other nominations, Cllr Taylor was elected unopposed. The Chair welcomed all members to the new committee and thanked Cllr Sue Francis for her work over the last four years as Chair.
23/42 Election of Vice Chair of the Parish Council – Cllr Caroline Pearson was nominated and seconded. Resolved: There being no other nominations, Cllr Pearson was elected unopposed.
23/43 Apologies
The Clerk left the meeting feeling unwell.
23/44 To Approve the Minutes of the Meeting held on 4 April 2023 – Resolved: The minutes were moved, seconded and accepted as a true record.
23/45 To Record Declaration of Interests Regarding the Agenda – none.
23/46 To Receive Councillors’ Interest forms – this had been done ahead of the meeting, together with signature of forms for acceptance of office as councillor.
23/47 To Co-opt to Two Vacant Councillor Posts
Proposed were Mrs Victoria Campbell of Walton on the Hill and Mr Robert (Bob) Gilson of Baswich. Resolved: Both candidates were seconded and elected to office. Mr Ben Rowell indicated he would be happy to assist the Financial Working Group if required. He was warmly thanked for his continued support. The Council was reminded by Cllr M Millichap that anyone could be co-opted onto the Council to provide expertise.
23/48 To Review Delegation Arrangements
Deferred to next meeting.
23/49 Appointment of Representatives
i. Finance Working Group Resolved: Cllr Taylor, Cllr M Millichap, Mr Ben Rowell along with the Clerk/RFO.
ii. Staffing Committee Resolved: Cllr Francis, Cllr Luker and Cllr Taylor.
iii. Environment Group Resolved: Cllr Campbell, Cllr Gilson, Cllr Luker, Cllr Taylor and Cllr Francis.
iv. Trent Valley Collaboration Group Resolved: Cllr Francis and Cllr Pearson.
All Groups should inform the Council of meetings as all Councillors are welcome to attend.
23/50 To agree Reviewed Policies.
i. Resolved: Standing Orders were approved.
ii. Resolved: Financial Regulations were approved.
23/51 To Confirm Eligibility for the General Power of Competence – The Council now had a CiLCA qualified Clerk and over two-thirds of councillors were elected (8 out of 10). Resolved: It was agreed that the Council now met the eligibility criteria.
23/52 To Review
i. Insurance arrangements – deferred.
ii. Asset List – Resolved: accepted.
iii. Financial Risk Assessment – deferred to Finance Working Group.
23/53 Review Annual Subscriptions
i. SPCA (incl. NALC) – Resolved: subscription approved.
ii. SLCC – deferred.
23/54 To Agree Meeting Schedule for 2023/24 – Resolved: It was agreed to hold 10 meetings for the year, but not in August 2023 or January 2024.
23/55 Financial Matters – Deferred
23/56 Reports from Other Meetings
i. Environment Group – Cllr Luker gave a full report on activities.
ii. Village Hall Management Group – Cllr Pearson gave a full report.
23/57 Items for the Agenda for the next meeting scheduled for Tuesday 6 June 2023 – Resolved:
i. Walton Garage
ii. Kitlings Lane
iii. The Chicken Run Maintenance
iv. Summer Barbeque.
Meeting closed at 8.20 pm.